Family Reunion

Family Reunion Checklist

If you need any additional help or would like to order free Douglas County welcome gifts for your family, please get in touch with us at Info@ExploreDouglasCountyGA.com or 678-741-5356.

24 to 18 Months Before the Reunion

    • Form a Planning Committee
      Be sure to make your committee representative of all ages. Then, recruit subcommittees for meals, swag, social media finances, and entertainment.
    • Build a Family Contact Database
      Include names, addresses, phone numbers, and social media handles.
    • Create a Family Social Media Account
      A social media landing page allows you to build excitement, communicate quickly, locate hard-to-find family members, and send out family surveys for ideas and activities.
    • Open a Dedicated Family Reunion Bank Account
      Select a treasurer or a team of people to be responsible for the account. Also, select a payment management system or app for handling payments and finances.

1 Year Before the Reunion

    • Select a Date
    • Contact Douglas County Travel and Tourism
      Douglas County Travel and Tourism is the Destination Marketing Organization for Douglas County, GA. We can help you select the perfect hotel, venue, park, and entertainment options and provide Douglas County welcome gifts for your family. Please reach out to us at 678-741-5356 or Info@ExploreDouglasCountyGA.com.
    • Begin Negotiations
      Secure the hotel, transportation companies, venues, caterers, parks, and entertainment options.
    • Send Out Save-The-Date Notices
      Allow your family plenty of time to make sure they can attend.

9 Months Before the Reunion

    • Send Out Detailed Invitations
      Include registration details and order forms. Use the registration form to collect family details such as birth and marriage dates.
    • Set an RSVP Deadline
      Consider offering an incentive for early registration, such as a discounted rate or a free T-shirt.
    • Reserve Rentals
      Now is the time to reserve chairs, tables, table linens, glassware, lawn games, and tents.
    • Recruit Volunteers
      You’ll need help at the reunion events. Now is the time to find out who’s willing to assist.

6 Months Before the Reunion

    • Finalize the Reunion Schedule
      Distribute the final schedule to all attendees.
    • Finalize Personalized Entertainment
      Remind your family members about participatory events such as a talent show, craft show, trivia night, karaoke, or story swapping.
    • Order Personalized Swag
      T-shirts, tote bags, hats, etc.

3 Months Before the Reunion

    • inalize Banquet Menu and Other Planned Meals
      Don’t forget to include options for vegetarian, vegan, low-salt, and other special diets.

6 Weeks Before the Reunion

    • Follow Up with Family
      Contact anyone who has not RSVP’d or paid the deposit, and remind family members to bring memorabilia, recipes, or crafts to share.
    • Prepare Name Tags and Gift Bags

1 Week Before the Reunion

    • Select Captains or Problem-Solvers
      Ensure your family knows whom to contact with questions or issues.
    • Connect with your Vendors
      Check in with your hotel representative, give your caterer a final meal count or any last-minute requests, and confirm with your park locations, transportation company, entertainment venues, and other venues.
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Now that you know where to start in Douglas County, please look around our site and explore all the fun possibilities for your reunion. If you need additional information, please contact Douglas County Travel and Tourism at Info@ExploreDouglasCountyGA.com or 678-741-5356.